Where does KuluFlow get the invoices from?

Three ways: connect the mailbox your invoices arrive in now; forward invoices to your KuluFlow address; or upload a PDF or photo yourself. E-invoice XML is read too.

Does the app read all my emails?

No. It only looks at emails with a PDF or XML attachment that come from a supplier or contain the word "invoice". Other emails are not stored. You can disconnect at any time.

What if the invoice has no site reference?

The app asks „Milline objekt?“ ("Which site?") and suggests up to three matches. You answer with one click and the app remembers it.

Does it work with Siteo?

Yes, but you don't need Siteo. When linked with Siteo, goods from delivery notes go into the Siteo construction diary and time tracking hours go into the site's costs. For Siteo users 16 € per month, as a kit with Siteo 35 € or 55 € per month.

How do I get the data into accounting?

Each site's invoices and invoice lines can be downloaded as a CSV file.

For construction companies · three tools together

Every site’s labour and material costs in one place

Time tracking collects working hours straight from your crew’s phones, KuluFlow reads building store invoices from your mailbox and Siteo fills the site diary from them. You see what each site is costing as you go – not at the end of the month in Excel.

Siteo Builder: 19 € a month – site diary and Time tracking for up to 10 workers
KuluFlow: 16 € a month for Siteo users (29 € on its own)
Total: 35 € a month per company, VAT included
Trial: Siteo 14 days, KuluFlow first month free

Try Siteo and Time tracking Try KuluFlow

No bank card needed. Each part also works on its own – start with what takes the most time.

KuluFlow home page with demo company data (shop names changed).

How they work together

Each tool does one thing and passes the data on

01 · Time tracking

Hours on site

✓The worker taps “Start” and “Stop” on the phone – hours go to the right site.
✓Location is checked at start and stop.
✓Monthly timesheet to Excel, approved by the site manager.

More about Time tracking →

02 · KuluFlow

Materials per site

✓Reads building store invoices and delivery notes from the mailbox.
✓Puts costs under the right site and splits them by type.
✓Price comparison across shops and an alert when a price goes up.

More about KuluFlow →

03 · Siteo

The site diary fills itself

✓Work descriptions come from Time tracking, materials from KuluFlow.
✓Certificates of covered works and digital signing.
✓Handover package for the building register.

More about Siteo →

What the owner gets

Fewer spreadsheets, more overview

Site cost as you go

Hours times hourly rate plus materials bought – per site and per month. Budget overruns show up immediately.

A site diary without evening writing

What was done and which materials were used comes from the crew’s entries and invoices. The site manager only checks and signs.

Price rises do not go unnoticed

If a product costs more than last time, you see it together with the extra amount – and where it was bought cheaper recently.

Files ready for the accountant

Timesheet to Excel, site invoices and invoice lines as CSV, all invoices in one ZIP.

Take a look

KuluFlow with real invoices

The screenshots come from a demo company built from a real Estonian construction company’s invoices. Shop names are replaced and amounts changed.

Price rises: previous and new price and how much extra it cost on that purchase.

Product search: the same product’s price in different shops.

Who makes this

A small Estonian company. A person answers your email.

Time tracking, KuluFlow and Siteo are products of Normrise OÜ (Kambja parish, Tartu County). Marko has worked eight years as a site manager and uses them every day. A question before you start? Write to info@seadusta.ee – Marko Toomik answers, usually within one working day.

✓ No bank card during the trial
✓ Nothing starts charging by itself at the end of the trial – you get an invoice only when you choose a plan
✓ Data is stored on servers in Estonia